JOB DESCRIPTION: TREASURER 6/23/09
1. The Treasurer is responsible for maintaining accurate records and overseeing the financial health of the Louisville Bridge Association.
2. The Treasurer shall submit a proposed budget annually for approval by the Board.
3. The Treasurer shall post each month’s income statement and balance sheet on the bulletin board by the 20th of the month.
4. Negotiating contracts in order to obtain the best price.
5. The incoming Treasurer shall get the records from the outgoing Treasurer. The necessary name and authorized signature changes at Commonwealth Bank and Trust for the checking and savings account shall be handled immediately. Notification shall be given to investment accounts, ACBL Sales, and the District Treasurer of name changes.
6. Directors for special games LBA, LBC, Mentor-Mentee, Membership, ACBL district (excluding STaC games) and ACBL national, etc. will be paid at the rate of $8.00 per table, with a minimum of $60.00 and no maximum. Games that require prior duplication of the boards by the director will be paid at the rate of $9.00 per table with a minimum of $70.00 and no maximum.
7. Teachers of lessons at the Louisville Bridge Club for which a fee is charge shall pay LBA a facilities rental fee of 10% of the revenue generated whether the lessons are sponsored by LBA or not.
8. The Treasurer shall collect rent from directors (presently $10.00/table) together with ACBL fees on all games including LBA owned games (Sanction#195818 – Sunday Afternoon, Monday Evening, Tuesday Evening, Thursday Afternoon, Saturday Afternoon and Evening) rent is due on the 5th of each month. Payments made after the 5th are subject to a $10.00 late fee. Beginning 1/1/08 .60 of the rent from directors per table shall be set aside and deposited in a separate bank account for the 2011 National Tournament to be held in Louisville.
9. The Treasurer shall coordinate with the District 11 Treasurer (currently John Hinton) to insure that effective 1/1/08 a $1.00 per table surcharge is collected on all sectional and regional tournaments for the 2011 National Tournament. These monies should be set aside and deposited in a separate bank account.
10. Collect monies and pay expenses for all tournaments. Separate reports for each tournament should be prepared and posted in the LBC.
11. Reimburse mileage at the current IRS business mileage rate (presently .55 per mile) for the following Board members. Treasurer, Secretary, Concessions, Maintenance and Supply. Reimbursement is capped at $25.00 for any month.
12. Hospitality costs will be paid by the Treasurer on the following schedule:
a. LBA and special club games - $25.00 b. Sectional tournaments - $100.00
13. Submit records to income tax return preparer early enough to comply with May 15th due date. Prepare and send forms 1099 MISC to all persons to whom the LBA has paid $600.00 or more in any year, e.g. cleaning personnel, teachers, directors, etc. by January 31st.
14. Prepare annual report for the Kibitzer and present it at the Annual Meeting.
15. Pay annual sanction fees on club #195818 and collect reimbursement from the appropriate directors.
16. Pay for all operational expenses of the LBC. These include, but are not limited to: rent and related lease costs to Metts Company, telephone bill, electric bill, repair of heating and AC equipment, cleaning personnel (presently $36.00 per day), mat cleaning service, coffee and cola supplies, Minuteman Press, Kinko’s, Sam’s club bills, etc.
17. The District Treasurer will bill the Treasurer for the district expenses, e.g. Midwest Monitor expenses, ads for tournaments, etc. District meeting expenses for 2 officers are to be reimbursed by LBA (limited to one night’s accommodation and one-way mileage at the approved IRS business mileage rate per mile for that year as well as meals served during meetings).
18. The Treasurer shall be audited yearly.
19. The Treasurer shall chair a committee of qualified and disinterested persons who are knowledgeable about finances to review and make recommendations regarding the LBA’s investment strategies. These meetings should be held annually or more often if needed.
20. All financial activity for the Regional tournament which is sponsored jointly by the Louisville and Lexington clubs should be handled by the Regional Treasurer (presently Peggy Pace of Lexington).
21. The Treasurer shall keep on hand an Emergency Cash Reserve equal to 6 months of operating expenses (presently $28,000.00).