MINUTES FOR LBA BOARD MEETING 6/26/09
President Jean Donoho called the meeting to order at 5:10 PM. The meeting was held at the Highland Post, on Bardstown Road, Louisville, KY, in conjunction with the Summer “No Sweat” Sectional Tournament.
Officers/board members present:
Vangie Smith, Susan Cox, Rex Swauger, Frank Nelson, Ellen Schmidt, Hannah Davis, Jean Donoho, Diane Huguenard, Sandy Spears, Kit Overpeck, Jane Wininger and Joe Dye.
Officers/board members absent:
Ted Flach, JoEllen Amrine and Betsy Blakeman.
Attending non-voting:
Paul Coulter and Scott Cox.
The minutes of the previous meeting were read and accepted with one correction.
President’s Report:
Jean Donoho welcomed everyone to the June board meeting. She reported that everything has been running smoothly this year. This is entirely due to the time and efforts of the board members doing their jobs efficiently.
Jean pointed out that Hannah Davis would give an update on the progress of plans for the 2011 NABC to be held in Louisville. She pointed out that this is a huge undertaking for a club of our size and asked that everyone do anything to help make it a success.
Jean reiterated that she wanted updated job descriptions and asked those who had not submitted them, to send them to Vangie Smith to be transcribed and ready for the next board. She also asked for help in coming up with a good slate for the upcoming election. This will be the year that we elect new officers.
Treasurer’s report:
Frank passed out a balance sheet and a profit and loss statement. He reported that the club is doing well with an emergency reserve of $29,000. He also reported that for the first time we had billed the Lexington club for its portion of the insurance on the joint trailer. We have not received the remuneration yet.
Charlene Daniels has been auditing the books but did not have them ready for the June sectional meeting. They should be audited and the report ready for the Barren River board meeting.
Sandy Spears made a motion to accept the treasurer’s report, Rex Swauger seconded and the motion passed.
Sectional Report
Susan Cox reported that we will be using the Highland Post on Bardstown Road, for our next two tournaments. There have been many problems and Susan wondered what the ramifications of breaking the contract would be. Diane Huguenard proposed that a committee work on finding a new venue. She volunteered to make some calls as did Sandy Spears. We need 4500 square feet and there must be hotels and restaurants close by. We need a place that will allow us to bring in food and drink and not charge a large fee for the room.
299’er Tournament
Hannah reported that the tournament will be held on August 15 and 16, at the bridge center. Carolyn Carpenter will be Hannah’s co-chairperson. Hopefully she will take over next year as the Chairperson for the 2010 299’er Tournament.
Regionals
Hannah voiced concern about the increase in room rates at Horseshoe and how that was keeping some participants away. We have a contract until 2012 and Scott Cox is going to review our contract to see what recourse we have.
The board was not in favor of signing a new contract with Horseshoe unless it could be more advantageous to us. Scott Cox will work with Hannah and Sondra Holt to try to create a situation that will help us attract players.
Nationals
Hannah Davis reported that things were moving along for Nationals. She asked that everyone help in any way they were asked to make this tournament a success. Our job is to sell our city. She has already asked a number of people to chair committees and should you be asked, please respond and help.
Diane Huguenard and Hannah have created a special area on our club bulletin board
designed to promote the NABC. Included will be descriptions of duties and how many
people will be needed.
Hannah also announced that we have been given a $50,000.00 anonymous donation to
help defray the cost of the NABC. This is extremely generous and we are all very
appreciative.
Education
Sandy Spears reported that after offering a bridge club to the students at JCTC, she had a
response from six people. This fledgling group could never get a program off the ground
and has been disbanded. Sandy encouraged two of the participants to take lessons with
Mauri but don’t know that they will.
When Detroit hosted the NABC, they set up two one-day workshops three to four months
apart, trying to get social bridge players to participate in the NABC. Indianapolis has been running similar workshops annually for the last few years and has drawn large numbers. They served lunch and offered simple lessons and some playing time.
Ellen Schmidt made a motion that we pursue new players by offering workshops twice a year from now until the 2011 NABC. Hannah seconded the motion and it motion passed. This will be the focus of the education chair on the board for the time being.
New Business:
1.There was discussion of persons arriving late for regularly scheduled games and/or leaving early. When directors play in their place, it is feared that it skews the game results. Paul said he would bring up the board’s concerns with the Directors.
2.The District will give GNT winners from our district $125.00 each for their travel expenses, provided that the home club will also give that amount. It would be a match. We have one member participating this year at GNT, Beve Smith. Frank Nelson made a motion that we give him $125.00 for his trip. Rex Swauger seconded the motion and it passed.
3.Rex reported that someone has been pilfering cokes from the coke closet. He recommended that if caught, the person be suspended from the club. There seemed to be agreement amongst the board but no action was taken.
Having no further business, Frank Nelson moved that the meeting be adjourned, Hannah Davis seconded. The meeting was adjourned at 6:42.
Respectfully submitted by Vangie Smith, Secretary Unit 117.