MINUTES FOR LBA BOARD MEETING 10/4/08

President Jean Donoho called the meeting to order at 5:40 PM. The meeting was held at the Lodge at Barren River State Park, in conjunction with the Barren River Sectional Meet.

Officers/board members present:

Kit Overpeck, Vangie Smith, Susan Cox, Rex Swauger, Frank Nelson, Ted Flach, Ellen Schmidt, Betsy Blakeman, Charlene Daniels, Hannah Davis, Jean Donoho and Joe Dye.

Officers/board members absent:

Elizabeth Rosenberg, Karen Clear and JoEllen Amrine

Attending non-voting:

Paul Coulter, Verna Goldberg and Shirley Mueller.

The minutes of the previous meeting were read and accepted with one correction, the date.

President’s Report:

Jean reported that Buffett Cup had been held in September, and had been a great success. She felt that we made a good impression on all the players who participated. It was the goal of the committee to set the stage for the NABC that the LBA will host in 2011.

She congratulated the Buffett Cup Committee and all their volunteers for a job well done.

Jean also pointed out that the Barren River Tournament was already a success. She congratulated Charlene and Betsy for their hard work.

Treasurer’s report:

Frank reported that while our net income was down, due to the purchase of new chairs, we did have a net income of $1,600, through August. Our goal for concessions is to just break even and as of now, we are. The LBA is in good shape.

The Buffett Cup expenses were budgeted at $1,000.00 and, of that, $919.52 was used.

Vangie made a motion to accept the Treasurer’s report, Ellen seconded and the motion passed.

Audit

Charlene Daniels conducted an audit of both the Louisville Bridge Association and the 2011 ACBL National Tournament Account books and records and reported that she was “not aware of any material modifications that should be made….in order for them to be in conformity with the generally accepted accounting principles.”

Special projects report:

Hannah Davis reported that the 299’er Tournament had been a moderate success, making a profit, however, it had not been supported by members of the Louisville Bridge Association. She was concerned but Vangie pointed out that it had not been publicized as well as it might have been. She was also concerned at the lack of interest by new players in taking over responsibility for the tournament.

Sectional Report

Susan Cox reported that we do have a site now for our 2009 Sectional Tournaments. We will be using the Highland Post on Bardstown Road. They will be charging us $1,500 for the whole shebang which is more than acceptable. We are contracted for 2009 and 2010. If we are lousy renters, we will not be back.

After the trouble with our June Sectional, Susan proposed having a committee to clean up and work the tournament. Too often Board members are drafted into service and players do not help. Susan will have sign up sheets.

Regionals

Things are on schedule for Regionals in November. St. Vincent de Paul declined to work as caddies for this year, which causes some problem. Elizabeth Rosenberg is in charge of procuring caddies and has been posting notices at IUS. It appears that we will be able to get most of them there.

Nationals

Hannah Davis reported that things were moving along for Nationals. She asked that everyone help in anyway they were asked to make this tournament a success. Our job is to sell our city. She has already asked a number of people to chair committees and should you be asked, please respond and help.

Newcomer Players Chair: Verna Goldberg with Diane Huguenard and JoEllen Amrine will assist her.

Tours: Helene Katz

Registration: Ellen Kozlove

Partnership: Sondra and Terrell Holt

Finance: Frank Nelson

Fund Raising: Vangie Smith

Still needed are persons to chair Publicity, Entertainment and Hospitality.

Directory

Shirley Mueller reported that the Directory is basically finished. The estimate to reformat

and print it is $1,400.00. Shirley wanted to consider posting the directory on the internet.

She said that it could be security coded so that it would not be accessible to the general

public. This suggestion was met with resistance and it was tabled for this meeting. Ellen

moved that we print 100 of the directories in an 8 ½”x11” format. Kit seconded, the

motion passed. It was agreed that e-mail addresses would not be included.

Education

Verna Goldberg reported that she and Mauri had been working on ways to make it easier

for the Board to remove Education from Board control and give it to Mauri and Verna.

She reported that Mauri has spoken with Mike Sloan and has assured him that they

wanted him to continue teach. Mauri and Scott Cox have been working to make sure that

there is an agreement between the Board and Mauri and Verna that is fair to all and

protects everyone involved. It was agreed to table this agreement for the time being. Rex

reiterated that he wanted Mike protected.

New business:

1. Friday night’s game has been small and Susan Cox brought up discussion of ways to make it more popular. Suggestions included: Pot Luck Suppers, Mentor/Mentee games, and Eight is enough Swiss games.

Having no further business, Susan Cox moved that the meeting be adjourned, Hannah Davis seconded. The meeting was adjourned at 7:10.

Respectfully submitted by Vangie Smith, Secretary Unit 117.